MANAGEMENT INFORMATION SYSTEMS (MIS)
Management information system (MIS) refers to the processing of information through computers and other intelligent devices to manage and support managerial decisions within an organization. The concept may include systems termed transaction processing system, decision support system, expert system, or executive information system. The term MIS is often used in the academic study of businesses and has connections with other areas, such as information systems, information technology, informatics, e-commerce and computer science.
Basically (MIS) is a computerized database of financial information organized and programmed in such a way that it produces regular reports on operations for every level of management in a company or different business areas. It is usually also possible to obtain special reports from the system easily. Now a days this system is popularly applicable in education system of organizations like Pimpri Chincwad polytechnic, Akurdi , Pune for information storing, processing and retrieving all type of data related with educational system.
The first era (mainframe and minicomputer) was ruled by IBM and their mainframe computers; these computers would often take up whole rooms and require teams to run them—IBM supplied the hardware and the software. As technology advanced, these computers were able to handle greater capacities and therefore reduce their cost. Smaller, more affordable minicomputers allowed larger businesses to run their own computing centers in-house / on-site / on-premises.
The second era (personal computer) began in 1965 as microprocessors started to compete with mainframes and minicomputers and accelerated the process of decentralizing computing power from large data centers to smaller offices. In the late 1970s, minicomputer technology gave way to personal computers and relatively low-cost computers were becoming mass market commodities, allowing businesses to provide their employees access to computing power that ten years before would have cost tens of thousands of dollars. This proliferation of computers created a ready market for interconnecting networks and the popularization of the Internet.
As technological complexity increased and costs decreased, the need to share information within an enterprise also grew—giving rise to the third era (client/server), in which computers on a common network access shared information on a server. This lets thousands and even millions of people access data simultaneously. The fourth era (enterprise) enabled by high speed networks, tied all aspects of the business enterprise together offering rich information access encompassing the complete management structure. Every computer is utilized.
The fifth era (cloud computing) is the latest and employs networking technology to deliver applications as well as data storage independent of the configuration, location or nature of the hardware. This, along with high speed cellphone and Wi-Fi networks, has led to new levels of mobility in which managers may access the MIS remotely with laptops, tablet computers and smartphones.
ADVANTAGES & APPLICATIONS
The following are some of the advantages that can be attained using:
- Companies are able to identify their strengths and weaknesses due to the presence of revenue reports, employees' performance record etc. Identifying these aspects can help a company improve its business processes and operations.
- Giving an overall picture of the company and acting as a communication and planning tool.
- The availability of customer data and feedback can help the company to align its business processes according to the needs of its customers. The effective management of customer data can help the company to perform direct marketing and promotion activities.
- MIS can help a company gain a competitive advantage. Competitive advantage is a firm's ability to do something better, faster, cheaper, or uniquely, when compared with rival firms in the market.
- MIS report help to take decision and action on certain object with quick time.
The following are some of the Applications that can be attained using:
- Enterprise systems : This is also known as “enterprise resource planning (ERP) systems” provide integrated software modules and a unified database that personnel use to plan, manage, and control core business processes across multiple locations. Modules of ERP systems may include finance, accounting, marketing, human resources, production, inventory management, and distribution.
- Supply chain management (SCM) systems enable more efficient management of the supply chain by integrating the links in a supply chain. This may include suppliers, manufacturers, wholesalers, retailers, and final customers.
- Customer relationship management (CRM) systems help businesses manage relationships with potential and current customers and business partners across marketing, sales, and service.
- Knowledge management system (KMS) helps organizations facilitate the collection, recording, organization, retrieval, and dissemination of knowledge. This may include documents, accounting records, unrecorded procedures, practices, and skills. Knowledge management (KM) as a system covers the process of knowledge creation and acquisition from internal processes and the external world. The collected knowledge is incorporated in organizational policies and procedures, and then disseminated to the stakeholders.
Hence in today’s digital word advanced computer engineering colleges like Pimpri Chincwad polytechnic, Akurdi. is used MIS ERP as a repository for data collection, processing, analyzing and reporting of educational information including schools, students, teachers and staff. This information is used by NGOs, researchers, donors and other education stakeholders for research; policy and planning; monitoring and evaluation; and decision making in education sector. In COMPUTER branch of BEST COMPUTER ENGINEERING DIPLOMA COLLEGE, Pune MIS information is specifically used to monitor not only the performance of an education system but also performance of students and to manage the distribution and allocation of educational resources and services between them.
Mrs. Akanksha V. Sawant
Pimpri Chinchwad Polytechnic